sticky Best practices

Wim van Dam
 
Edited

Dear all: 

This sticky post explains some best practices for managing your sbcobirding.groups.io account. The groups.io system is much more powerful than the old Yahoo one, and tweaking your settings can make things much easier for you and for the moderators of the group. As the need the arises I will update this post. It is a "sticky", which means that it will always appear at the top of the posts, making it easier to find. Comments and questions about the information below are welcome. Thanks --Wim  

Accessing your groups.io account
At groups.io your account name is your email address. One account can be a member of several groups. To go to your account settings, do the following:
  1. Using a browser go to https://groups.io
  2. If you are already logged in, your name should appear in the upper right corner. If not: select "Login In" and complete the log in procedure
  3. You should now see a screen listing all your group subscriptions.
  4. If you want to go to your account settings, select your name in the top right corner and select "Account". This should get you to a new page about your email, password, et cetera.
Adding automatic signature
Your posts to sbcobirding are required to have a signature with your full name and place of residence. That way we have a proper record of who reported what when. It also enables future readers to contact you about your post if need be. Here's how you can set up your groups.io account to automatically attach a signature so that you can forget about this.
  • Go to your groups subscriptions as explained in Steps 1-3 above and select sbcobirding
  • At the top of the left column, select "Subscriptions"
  • Scroll to the block "Signature" and select both "Use Signature For Web Posting" and "Use Signature for Email Posting"
  • Enter your personal signature in the box below that
  • Scroll down and hit the blue "Save" button  
And you're done. From now on, any post by you will automatically have the signature.   

Changing your email address
To change the email address that you use to post to groups.io do not create a new account. Instead use the following steps.
  • Go to your account settings as explained in Steps 1-4 above. 
  • In the left column select "Login".
  • Use the "Change Email" button to update your email address.
This way your old posts will remain associated with your new address. If, instead, you create a whole new account for your new address, there is no connection between your old posts and your new address: it's as if there are two "You"s on groups.io.

Merging two accounts (yes this can be done)
Sometimes people end up with more than one account that they should merge into one.  To merge account@old into account@new, do the following.
  • Go to to your account@old settings as explained in Steps 1-4 above.
  • Change the account@old email address into account@new and follow the subsequent instructions.
Now all your @old posts will have moved to your account@new, and the account@old will have been removed.

Using several email addresses and one account 
Some of us want to be able to post using different email addresses. Say that your groups.io account uses the address birder@gmail but you want also to be able to post using your other address worker@work. This does not require two separate accounts; instead do the following.
  • Go to you birder@gmail account settings as explained in Steps 1-4 above.
  • In the left column select "Login".
  • At the bottom of the page, select "Advanced Settings for Email Aliases"
  • Enter your worker@work address and select "+ Add Email Alias"
Now if you post from your worker@work address groups.io will recognize that this address is an alias for birder@gmail and things will go through. If you have not set up an alias, groups.io will bounce your post as it does not recognize your address (unless you have another account for worker@work in which case: please merge your accounts). 

The issue of having more than one account versus one account with several email addresses can be confusing. Let me know if you want help with this.

--
Wim van Dam (Solvang, CA)
concierge at sbcobirding.groups.io

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