Request for White-eyed Vireo documentation

Glenn Kincaid

As there has been at least 1 White-eyed Vireo in our area this year, I forward this message from the California Bird Records Committee.  If you have documentation and have not already done so, please consider submitting it.

CBRC review and request for documentation 
From: Thomas Benson
Date: Wed, 15 Jul 2020 13:53:06 PDT 

California birders,

In mid August the California Bird Records Committee (CBRC) will begin reviewing the following records for which we have yet to receive documentation. If you have any documentation to submit for these records (or for any other White-eyed Vireo, Worm-eating Warbler, or Kentucky Warbler seen this spring or summer), please do so as soon as possible. Feel free to forward this request to local listservs as appropriate. Thank you.




Thomas A. Benson

Secretary, California Bird Records Committee

2020-053 White-eyed Vireo, 24 May 2020, Patterson Pass, ALA
2020-044 Worm-eating Warbler Warbler, 16 May 2020, South Fork Clear Creek, SHA
2020-041 Kentucky Warbler, 10-11 May 2020, Lake Tamarisk Golf Club, RIV
2020-056 Kentucky Warbler, 27 May 2020, Grasslands Regional Park, YOL
2020-064 Kentucky Warbler, 14 Jun 2020, Old Womans Creek, SM
2020-060 Cape May Warbler, 5 Jun 2020, Southeast Farallon Island, SF

What kind of documentation should one submit to the CBRC? Following are some guidelines for submitting media and written descriptions that will be useful for helping the CBRC evaluate records and archive documentation. Documentation may be submitted directly to the secretary via email (secretary@...), or by using the online submission form (


Media: This includes photos, audio recordings, and video. Photographs are usually the most useful documentation for evaluating records. If you have reasonably good (=identifiable) photos, please submit them. If possible, please crop the photos before submission so that the bird fills most of the frame. Also, please send originals whenever possible, and not screenshots or back-of-camera photos. How many photos should you submit? That really depends on the record. If it is a long-staying rarity that is easily identifiable and seen by dozens of people, then a few photos (1-3 per person) are sufficient. If it is a mega-rarity that is difficult to identify and only seen by one or few people, then send as many photos as possible that show the bird at different angles, postures, lighting, etc. Sometimes it is also useful to submit audio and/or video recordings of the bird, as some birds are more easily identified by their vocalizations. If relatively short, most audio recordings are small enough to be submitted via email; please submit those along with a brief note indicating the date and location of the recording. Large audio files and video files can be submitted by using a file sharing service; please contact the secretary if you need to submit a file that is too large for email.


Written descriptions: Some written details should always be provided – even the best photos should be accompanied by the name of the observer, the date, and the location, at a minimum. Sometimes a photo can’t be obtained or vocalizations can’t be recorded. In some cases, behaviors might be noted in the field that aren’t preserved well by photos. In these cases, it is helpful to submit a written description of the bird. Ideally, this description should be written as soon after observing the bird as possible; it is often helpful to make written notes in the field, or even dictate notes into the voice recorder on your smartphone while observing the bird, from which you can later generate a written description. The most important aspect of a written description is that you report only what you observed, and not a general description of the bird from a field guide. At a minimum, your description should include the date and location of the observation, and a description of the bird (size and structure, plumage, vocalizations, behavior). A brief discussion of how the bird was identified, and how similar species were eliminated is also helpful. Other useful information you might report includes optics used, distance from bird, lighting or weather conditions, length of time viewed, and other observers present.

Glenn Kincaid
Santa Barbara